Case Study · Kube Coworking · July 2025

Five Channels, One AI Agent, Zero Leads Lost

An AI system that captures, qualifies, and books leads across WhatsApp, Instagram, web chat, forms, and Facebook ads — all funneling into one CRM.

5→1

Channels Unified

80%

Fully Automated

~30%

More Bookings

The Pipeline

How it works

Capture5 channels in

QualifyAI conversation

BookTour or trial

CRMPipedrive sync

NotifyTeam alerted

The Client

Kube Coworking

Kube Coworking is a flexible workspace and community hub based in Lisbon, Portugal. They offer hot desks, private offices, and virtual office plans for freelancers, startups, and growing teams. With a strong presence across Instagram, WhatsApp, and their website, they attract a steady stream of inbound leads — but had no automated way to handle them.

The Problem

Leads everywhere, follow-up nowhere

Kube Coworking in Lisbon was generating interest across five different channels — WhatsApp, Instagram, their website chat, web forms, and Facebook ads. But every lead required manual qualification, manual booking, and manual CRM entry. Response times were slow, leads slipped through the cracks, and there was no single source of truth.

The Solution

One AI agent across every channel

AI Saige built a centralized AI agent that handles the entire lead journey — from first message to booked tour. No matter which channel a lead uses, the AI qualifies them through natural conversation, books a tour or free trial, sends a branded brochure, and logs everything in Pipedrive automatically. The team only steps in when they want to.

The Results

What this delivered

5→1

Channels Unified

Every lead in one CRM, regardless of source

80%

Fully Automated

Qualified, booked, and logged with no human input

~30%

More Bookings

Instant responses converted more leads to visits

★★★★★

“Working with Sage has been one of the best decisions I've made for my business. He connected leads arriving to my website, Instagram, and WhatsApp directly into Pipedrive, linked to a booking system with follow-up emails, and created an AI chatbot that functions with minimal subscription cost. Thanks to Sage's input, my internal process is now not only automated but also more complete, scalable, and efficient.”

— Tania B., Founder, Kube Coworking

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